A paperless office has always been a dream for many business owners and employees, but only up until recently it has failed to emerge as a real possibility. With the introduction of cloud-based computing and storage, a paperless office has become even closer to reality. Payroll management services now offer businesses the chance to implement a paperless process.
- Saving More Than Just Trees
Everyone knows that going paperless and using a payroll system which is fully automated is great for the environment. You no longer depend on paper to print timesheets or wage slips, everything is done online. If you work with President Payroll outsourcing services, they’ll take care of everything, all you have to do is pay a monthly bill and all your payroll tasks are covered.
In addition to saving trees and lowering your carbon footprint, your company will cut costs and reduce its need for paper. Research suggests that the cost of paper will continue to rise, mainly due to increased shipping costs and input charges. Paper everything from payroll to packaging is going to cost more and more as the years go by. The only way to beat this upward trend is to outsource your payroll tasks to a professional management services company.
- Benefits to Employees
A paperless payroll system will make your employees a lot happier, it eliminates the need for paper and allows staff to access information online without having to painstakingly look through a room full of packed filing cabinets. Here are just some of the many benefits of using an automated payroll system for employees.
- There is no need to go to the bank to deposit checks
- They won’t have to worry about losing payslips or paycheques
- They’ll have access to their pay immediately
- They can look at their wage slips at any time online
- There is no need to go to work to collect their wages or payslip
Your employees will be happier with online payroll systems because there is little chance of human error, if you outsource your payroll, it will be managed by a skilled team who implement software to suit your specific needs.
- Document Storage
Paperless payroll which is managed online is far better when it comes to storing documents. Employees can access data with easy, instead of having to wait for their payslips to be printed. They’ll never need to physically attain their payslips, everything is stored on the cloud, so when they want to look at information, all they have to do is go online.
- No More Timesheets
You no longer have to send information to your payroll provider using printers or fax machines, digital sheets will be automatically updated and managed by your payroll team without the need for your input.
Using a paperless payroll system is highly convenient, it benefits your business in a wide variety of ways, some of which are highlighted above. You’ll lower your carbon footprint and reduce business costs by lowering the need for printing paper, ink, toners, cartridges and a lot more. It promotes your company as an eco-friendly, responsible enterprise.